Your Ultimate Wedding Planning Guide and Timeline

Are you feeling overwhelmed while planning your dream wedding? Are the details piling up, leaving you uncertain about where to start?

Planning a wedding can be a daunting task, but fear not. The solution that will help you streamline your wedding preparations and ensure your big day unfolds seamlessly is here.

In this guide, you will see the nitty-gritty of wedding planning. From selecting the perfect venue to curating your food menu to preparing your guests’ list, keep reading to see how to plan your wedding starting from the 10th month before your big day.

10 Months Before Your Wedding

• Set the date

Setting the date for your wedding is the first and most crucial step in the planning process. The date you choose will shape many aspects of your big day. Consider picking the special dates that hold significance to you and your partner.

9 Months Before

• Create and allocate your budget

Start your wedding budget creation by determining the total amount you are willing to spend on your wedding. This amount will cover everything from the venue to the smallest details like decorations and favors.

Make a list of your top priorities for the wedding. These could be items like the venue, catering, photography, etc. Be sure to include costs for you and your partner’s attire, beverages, and any additional services you will need.

8 Months Before

• Prepare your guest list and invitations

Come up with a list of everyone you’d like to invite. Include you and your partner’s family members, friends, and anyone else you want to share your special day with. 

If you are dealing with budget constraints or venue limitations, prioritize your guests. Identify your must-invite guests and create an A-list. Then, create a B-list of additional guests who you’d like to invite if space allows.

Decide on a theme or style for your wedding invitations. It should align with the overall vibe of your wedding. You can opt for traditional paper invitations, digital invitations, or a combination of both.

7 Months Before

• Select a venue

Your wedding venue sets the tone for your special day. Take your time to find a venue that matches your style and accommodates your guest list.

Here’s what you need to do:

1. Create a list of potential wedding venues that you love. It’s a good idea to have a few options in case your first choice isn’t available.

2. Reach out to these venues as soon as you have a tentative date in mind. Inquire about their availability for your desired date.

3. Be open to being flexible with your wedding date if your dream venue is unavailable. Consider weekdays or off-peak seasons, as this can sometimes secure your preferred venue.

6 Months Before

• Pick your wedding attire

Selecting the perfect wedding attire for you and your partner is a significant decision. Start the process of choosing your wedding attire well in advance. Bridal gowns and formal wear can take time to order and alter, so give yourselves at least 6 months before the big day.

Schedule appointments at boutiques, formalwear stores, and jewelry stores for sizing the men’s ring and women’s band. Try on different wedding outfit styles to see what suits your body shape and personal taste. Don’t forget to select accessories to complement the attire.

Put a plan B in place in case of unpleasant surprises – like a sewing kit or spare outfits. Work together with your groomsmen and bridesmaids when choosing wedding attire to ensure that it complements your wedding theme and colors.

5 Months Before

• Plan your food menu

Planning your wedding menu is a crucial aspect of having a memorable wedding celebration. Research and interview different catering companies. Ask your friends and family for recommendations, read reviews, and sample the catering companies’ food to find one that aligns with your taste and what you want.

Decide on the cuisine style you want. Choose what suits your wedding theme and guest preferences from a formal sit-down dinner, buffet, food stations, or a combination. Be mindful of your guests’ dietary restrictions. Include food options for vegetarians, vegans, and those with allergies to ensure everyone will enjoy the meal. 

Also, decide on the beverage options – including alcoholic and non-alcoholic drinks. Provide your caterer with a final guest count well in advance so they will prepare the right quantity of food.

4 Months Before

• Hire an expert photographer and videographer

Selecting a skilled photographer and videographer for your wedding is essential to capture the precious moments of your special day. Research local photographers and videographers. Ask your friends, and family, or check online reviews to find reputable videography and photography professionals with a portfolio that aligns with what you want.

Schedule meetings with the photographer and videographer you will hire. Having these meetings will help you to discuss your vision and what you want on your special day. Ask questions about your potential photographer and videographer’s experience, equipment, backup plans, and the timeline for receiving your photos and videos after the wedding.

Provide your photographer and videographer with a list of specific shots or moments you want to capture on your big day. If possible, visit your wedding venue with your photographer and videographer before the day. Going to the venue with them first allows them to plan for the best angles and lighting to use for snapping and video-capturing.

3 Months Before

• Arrange for the decor and flowers

Creating a captivating atmosphere through decor and flowers is an integral part of your wedding planning. Determine the overall theme and color scheme for your wedding. Explore magazines, Pinterest, wedding websites, and social media for decor and floral inspiration.

Identify the key areas at your venue where you want to focus your decor and flower arrangements. Common areas include the ceremony space, reception tables, entrance, and the bridal table. If possible, visit your wedding venue to assess its existing decor and layout. This will help you plan how to enhance or complement the existing features.

Work with your florist to choose flowers that are in season and within your budget. Make plans for the bouquet, boutonnieres, centerpieces, and any additional floral arrangements needed.

2 Months Before 

• Make plans for your guests’ entertainment

Consider the demographics of your guest list – such as age groups and interests while planning for your wedding. Doing this will help you tailor entertainment options to your guests’ preferences. Decide on the music for your wedding ceremony, cocktail hour, and reception.

Ensure you have a designated dance floor with adequate space for your guests to dance comfortably. Consider setting up a photo booth or selfie station with props. If you have talented friends or family members, invite them to perform live music, sing, or share a special talent. Also, consider surprises like a fireworks display, a flash mob, or a surprise guest appearance to wow your guests.

A Month and Final Week Before the Big Day

• Schedule your wedding rehearsal

Scheduling a wedding rehearsal is an important step to ensure that everything runs smoothly on your wedding day. Schedule your wedding rehearsal for a date close to your wedding – typically 1-2 days before the actual event. This rehearsal will make everyone remember their roles and responsibilities.

During the rehearsal, practice the order of events – including the procession, vow taking, and ring exchange. Ensure that everyone knows when to walk down the aisle, where to stand, and any special tasks they need to perform. If you and your partner will write your vows, use the rehearsal as an opportunity to practice them together.

Final Words

This article has explained everything you need to know about planning your wedding – including the timeline. From setting the date to selecting your attire to arranging for entertainment, this ultimate wedding planning guide will help you through the planning process. With careful preparation and help from friends and family, you and your partner will have a wedding that perfectly reflects your unique love story.