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A Beginner’s Guide To Cloud Accounting: Getting Started With Online Accounting Software



Cloud Accounting

In recent years, cloud accounting software has become a common word you could have heard from software providers. But what exactly is a cloud solution? And what difference does it make in the accounting process? You can use cloud accounting if you have a growing business and need a streamlined, safe, and cohesive accounting solution. 

Cloud accounting is known for its security, encryption, and safety. Through cloud accounting, you can streamline your processes and permit your employees to store all your data in a single place from different devices. To do this successfully, you must understand cloud accounting and its workings. 

What Is Cloud Accounting? 

Cloud accounting involves utilising accounting software that is hosted on a server. So, if you have a business, your team can store and reach accounting documents, reports, and systems from their computer very easily from anywhere. 

As a system, cloud accounting permits multi-user access, remote server, or safe online storage. You can send your data to cloud providers to be processed and stored safely. The cloud provider can also return your data to you if you need it. With cloud technology, you can streamline and customise your business processes to suit your growth. 

How Does Cloud Accounting Work?

Cloud accounting works by utilising protected web-based software to streamline your business processes. You and your finance team can reach all your business data from your locations, collaborate, and easily report the finances. You can access the software application through the internet or any other network provided by a cloud application service provider. 

With cloud accounting software, you will not have to set up different computers with the software. Instead, your employees can use the software from their own devices. Be it from accounts receivable to your finance team, even if you have different branches or remote teams, everyone will be able to access your businesses’ financial records and significant data. 

Cloud accounting provides data security, disaster recovery, and data backup. The recovery is handy if you have a technical glitch, natural disaster, or a fire, even then, your data remains secure. 

Difference Between Traditional Accounting Software And Cloud Accounting

The difference between traditional accounting software and cloud accounting is that, unlike a traditional accounting system, the cloud accounting software is hosted remotely. Your team can access your accounting files from anywhere and will only be obligated to remain in the office a few times. Collaborating with cloud accounting is immensely easy because of the multi-user access. You will also have less paper clutter than using traditional accounting software. 

Benefits Of Cloud Accounting Software

Cloud accounting software brings you many immeasurable benefits. These benefits are the following: 

  • Access your finances anywhere, anytime

Cloud accounting software allows you to reach your financial data anywhere, anytime. You will not have to waste your time with any update or download since your software is remotely hosted. Your software provider could also provide a mobile application, making it easier to access your information wherever you are. 

  • Updated view of your business

When your data is stored in the cloud, you can get a completely up-to-date view of your financial condition. It will help you make informed decisions about your business’s future financial status. If you use traditional accounting software instead, you would have to put up with endless scrolling through pages of reports to get the information you need. But with cloud accounting software, you will not have to do so. You can get the real-time information you need instantly with cloud accounting. 

  • Save time with automation

With most cloud accounting software, you can automate your workflow and save time. For instance, if you need to put your vendor information, you can also set up a flow that automatically pays your vendor on the same due date each month. 

  • Improve accuracy

With a cloud accounting system, you will have a low risk of causing any accounting errors since all your needed financial information exists in the same place. You can pull an accurate report anytime if you regularly enter your income and expenses. 

It is better to use cloud accounting software than an Excel sheet. Unlike with a sheet, you will not have to know the different accounting formulas or shortcuts. All you will have to do is enter your expenses and income regularly to get an accurate report about it. 

How To Get Started With Cloud Accounting Software?

To get started with any cloud accounting software, you can follow the below steps: 

  • Choose the best software

The basic step you need to take is to select the best cloud accounting software for your needs. You can assess your business needs and then select software. For this, you can check the cloud accounting software’s features and then evaluate whether those features meet all your needs. 

  • Login with a good password

Once you have chosen your preferred software, you can create a unique login ID with a secured password. One of the important elements of cloud accounting software is storing all your data remotely to restrict access to only some specific users. 

  • Upload data 

Once you create your account, you will have to store your financial data in a single software. If you have a lot of data, migrating it to the software can be time-consuming. But the result will be the security of your data, which you can access from anywhere you want. 

As you upload your data, the cloud accounting software will encrypt your data using a secure key code. And this code is one of the significant features of cloud accounting. 

  • Management of financial data

You can use cloud accounting software to manage your financial data. Instead of being chained to a single system in your office, you can manage your finances anywhere. 

If you can use a mobile application of cloud accounting software, then you will not need a computer all the time either. It will simplify operating your business with all the necessary data in one space. 


You can take your business to the next level using an effective cloud accounting solution. This way, you and your employees can efficiently conduct your business with organisation and mobility. An important aspect is ensuring you pick the best accounting system to meet and fulfil your needs. Such a system will ensure the best benefits that you can get. 

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